Legal deposit made easy with NED

Do you belong to a historical organisation or society that publishes an e-newsletter or e-journal?

Do you work for a council, corporation, local business or volunteer organisation that publishes annual reports, newsletters, e-books or pamphlets in digital form online?

Are you an author or publisher of e-books in Queensland?

If so, you are required under the Libraries Act 1988 (Qld) to deposit one copy of any new publication published in Queensland (physical or digital) with the State Library of Queensland, whether it is a book, serial publication (such as a newsletter, annual report, magazine or journal), map, music score or videorecording.

Happily, legal deposit is now easier than ever.

In 2017, the Australian national, state and territory libraries (NSLA) joined forces to develop a single system to simplify the legal deposit of digital publications across the country, and in 2019, NSLA launched the National edeposit (NED), an online service for the deposit, archiving, management, discovery and delivery of e-publications Australia-wide.

Now, you need only deposit once to fulfil legal obligations in all Australian jurisdictions, and this efficiency means better and faster access to more legal deposit e-publications than ever.

The process of depositing is easy and intuitive, and straightforward instructions on the NED platform enable you to create an account and upload your files. NED also enables you to clarify your copyright, select any preferred licencing conditions, and select the level of access you would prefer for the e-publications you are submitting. NED offers commercial publishers a range of access and reuse options to protect their revenue streams.

Uploading your organisation’s e-publications to NED is a great housekeeping task if you are working from home during COVID-19 restrictions. Grab an opportunity to review your e-publications and give NED a try. If your organisation has produced any e-publications in response to the COVID-19 pandemic, we especially encourage you to submit those, to ensure that we preserve a rich record of this profound and unprecedented moment in Queensland’s history.

On 29 April 2020, National and State Libraries Australia (NSLA) announced that NED had received its 100,000th deposit. At the time of writing, publishers in Queensland have deposited 3,942 books, 540 serial titles and 135 music scores to NED. All of these titles are now part of the State Library of Queensland’s collection and can be found by searching in our catalogue, One Search and Trove.

For more information:

For enquiries about NED or legal deposit in Queensland: legaldeposit@slq.qld.gov.au

Robyn Hamilton - Lead, Collection Building, State Library of Queensland

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