For publishers and authors

Legal deposit     

If you publish in Queensland, then legal deposit applies to you.  This means that you are required by law to deposit a copy of your publication with State Library of Queensland.

If you live in Queensland and have published in another state, overseas or with online publishers based outside Queensland, then the legal deposit obligation does not apply to your publication.
A publisher can be an individual, club, church, incorporated society or organisation as well as a commercial publisher.

Electronic publications and recordings are included in legal deposit. Use the Legal Deposit tab on this page to find out more.

Legal deposit wizard   

The deposit wizard is a facility which enables Queensland publishers to deposit digital content with State Library of Queensland.  E-legal deposits contribute substantially to State Library’s efforts to collect and preserve Queensland’s digital heritage.

Deposit your digital files to State Library of Queensland

The Wizard is easy to use. No registrations or logins are required. The step by step process enables publishers to deposit:

  • new e-serial titles, such as newsletters, magazines and journals
  • ongoing serial issues (using a simplified form)
  • e-books, reports and other one-off publications.

Access the web deposit tool

Get help using the web deposit tool

Help is provided within the wizard at each step. Before using the wizard for the first time, you may also wish to read the following guides:

Deposit returns

It is State Library standard practice not to return items deposited via the web. We recommend you do not delete items from your own system until you receive confirmation from us that your material has been accepted into the State Library's collections.

Alternatives to the web deposit tool

The tool accepts files of all sizes, but please keep in mind that, depending on the speed of your Internet connection, files over 10MB may take a long time to upload. If the file size exceeds 25MB one of the alternative options below is definitely recommended.

If you wish to upload a number of files (e.g.multiple serial issues) or the size of the file for an e-book, report or other one-off publication is too large for the web deposit tool, the following options are available:

For all of the above options, the completed eBook submission form  (DOC 165.5 KB) must be included to supply the required descriptive information as well as the access information for the relevant file sharing service.

Please contact us to discuss alternative options.


Novelist Rosa Praed  (1851 -1935). Neg. no. 177519.  John Oxley Library, State Library of Queensland

The John Oxley Library is interested in collecting, as comprehensively as possible, the published works of Queenland authors in the area of imaginative literature.

A Queensland author in this category is defined as someone who was born in Queensland or someone who has lived in this state for more than five years. The definition includes writers who have written under a nom de plume and self-published authors who have made their work available to the wider public via a commercial distributor.

Imaginative writing relates to both in and out-of-print works and includes:

  • novels
  • short stories
  • literary anthologies
  • poetry
  • stage and screen plays
  • song lyrics.

We also collect:

  • biographical and autobiographical works which relate to Queensland authors
  • adaptations authored by Queensland writers
  • critical works which assess the writing of Queensland authors
  • compilations which include contributions by Queensland authors
  • works edited by Queensland authors
  • imaginative works about or set in Queensland (depicting uniquely Queensland circumstances or centrally located in Queensland).

Browse works related to Queensland authors.


Image: Dean Saffron 2017 Queensland State Election photographs
Political parties handing out how-to-vote cards at Sunshine Beach State School polling station, Sunshine Beach, Queensland, 25 November, 2017

State Library of Queensland is an active participant in PANDORA - Preserving and Accessing Networked Documentary Resources of Australia – the national archive of Australian online publications and websites. In 2004, PANDORA was placed on the Memory of the World Australian Register.

Our involvement

Since 2002 State Library of Queensland has:-  

  • ensured that  Queensland websites are preserved for future generations
  • provided selection guidelines emphasising Queensland content and web material published and created in Queensland.

Suggest a site

PANDORA contains a wide range of selected online resources.  They include publications by government agencies, academic institutions and other publishers; websites by numerous organisations and community groups; and others covering various subject areas, interests and activities.  

Also included are political issues and election campaigns, festivals and events, and blogs. Recent collecting initiatives include 2017 Queensland State Election Campaign and the 2018 Gold Coast Commonwealth Games.

New resources are added to PANDORA selectively, with an emphasis on collecting and preserving online content considered authoritative, significant and as having long-term research value. Your suggestions are important. Please consult:

Accessing PANDORA

The PANDORA Archive is hosted by the National Library of Australia (NLA).  Access is available directly through the PANDORA homepage or browse SLQ's PANDORA content in One Search.