COVID-19 staff updates

Coronavirus updates and essential information for State Library staff

8 April 2020

We remain in the Stand Up phase of the Queensland Health Pandemic Influenza Plan. This means we are implementing strategies for the longer-term management of our operations and service delivery. We are continuing to closely monitor the situation, with daily updates from the State Health Emergency Coordination Centre and the Queensland and Australian governments.

Business continuity

Building access and parking

Authorised onsite staff will be required to sign-in and out each day with Security at Reception. It is important to know who is onsite and where they are located especially for emergency situations such as fire evacuations.

Authorised onsite staff may use State Library car park for free (Monday to Friday, 7am – 7pm). On arrival press the intercom and give your name and confirm you are a State Library staff member to gain access. Only authorised staff will be given access. These arrangements are subject to ongoing review.

Workforce Mobilisation Program

Employee mobility 

The Public Service Commission (PSC) advise if public servants chose not to participate in redeployment they may take:

  • recreation leave or long service leave (if eligible), or 
  •  carer’s leave if they qualify under:
    • employment arrangements in the Event of a Health Pandemic Directive (i.e. caring for family/household member who is ill or suspected of being ill with the virus), or
    • the relevant Award for carer’s leave. This is the usual arrangement where an employee needs to care for, or support, a member of their immediate family or household who is ill or when an emergency arises

Immediate family include an employee’s: spouse, child (ex-nuptial child, stepchild, adopted child, foster child, ex-foster child), parent, grandparent, grandchild, sibling or spouse’s sibling.

If carer’s leave exceeds two consecutive days, a doctor’s certificate or statutory declaration (indicating the person is ill and requires the care or support of another person) will be required.

Finance

Security restrictions around the Converga program have changed. All users will be able to log into the program from a browser. Login here using your email address and password. 

All invoices should be processed by coders and approvers within 5 days of being assigned in the Converga (where possible). 

The COVID-19 pandemic has significant impacts on how we manage finance. A finance fact sheet outlining new processes and things to watch out for is now available.

Training

People Leaders: The Public Service Commission has developed some handy tips on how to manage remote teams.

Leave arrangements

If you are unwell contact your People Leader as per your normal absence reporting procedures.

If you are experiencing COVID-19 related symptoms, please contact State Library’s Influenza Coordinator. We will ensure that you are supported and will coordinate with your People Leader on leave arrangements.

 

Talking to our clients, stakeholders, suppliers

See current messaging about COVID-19 prepared for our external audiences.

Event cancellations

As of Wednesday 18 March, all public events and programs are cancelled until further notice.  If clients have paid for an upcoming event, a refund will be made.

Travel arrangements

All State Library travel will be deferred until 30 June.

Working from home

Working from home can be challenging, especially during periods of uncertainty. If you are having trouble and would like support, please contact Benestar for assistance.

Download the toolkit documents below for helpful information on working remotely and read these tips on making it work by Kate Davis. Kate Davis is a senior Research Fellow in the brand new Digital Life Lab at the University of Southern Queensland (USQ).

The Remote Work Plan (template linked below) was developed to help you review and agree on changing priorities, and support how you allocate your work time. It will also help you stay connected with your People Leader while working from home. A little time planning will go a long way to helping you guide your work from home. Watch this video to learn more.

 

 

Using RDWeb

RDWeb is not designed to be used for every work task. To ensure smooth access for everyone, only login for tasks that cannot be performed from a regular browser.

RDWeb
  • Intranet (SLiQnet)
  • Aurion
  • Onsite only e-resources
  • Remote Desktop
  • O:drive, H:drive and other shared folders
Your own browser
  • Zoom
  • Facebook
  • Reddit
  • Anything normally available outside State Library

Minimising risk and staying healthy

Unwell? For staff who are not working from home, and have been redeployed by the Public Service Commission, please remain at home if you are feeling unwell.  All staff should talk to their people leader about any health concerns, or if they are being tested for COVID-19.

Social distancing: Avoid handshakes and other close contact, standing 1.5m apart from others where possible.

Stress and anxiety: 

COVID-19 staff email archive

Symptoms of viral infections can vary slightly between people.