8 April 2020 We remain in the Stand Up phase of the Queensland Health Pandemic Influenza Plan. This means we are implementing strategies for the longer-term management of our operations and service delivery. We are continuing to closely monitor the situation, with daily updates from the State Health Emergency Coordination Centre and the Queensland and Australian governments. Business continuity Building access and parking Authorised onsite staff will be required to sign-in and out each day with Security at Reception. It is important to know who is onsite and where they are located especially for emergency situations such as fire evacuations. Authorised onsite staff may use State Library car park for free (Monday to Friday, 7am – 7pm). On arrival press the intercom and give your name and confirm you are a State Library staff member to gain access. Only authorised staff will be given access. These arrangements are subject to ongoing review. Workforce Mobilisation Program Employee mobility The Public Service Commission (PSC) advise if public servants chose not to participate in redeployment they may take: recreation leave or long service leave (if eligible), or carer’s leave if they qualify under: employment arrangements in the Event of a Health Pandemic Directive (i.e. caring for family/household member who is ill or suspected of being ill with the virus), or the relevant Award for carer’s leave. This is the usual arrangement where an employee needs to care for, or support, a member of their immediate family or household who is ill or when an emergency arises Immediate family include an employee’s: spouse, child (ex-nuptial child, stepchild, adopted child, foster child, ex-foster child), parent, grandparent, grandchild, sibling or spouse’s sibling. If carer’s leave exceeds two consecutive days, a doctor’s certificate or statutory declaration (indicating the person is ill and requires the care or support of another person) will be required. FAQs on Workforce Mobilisation Program Download Finance Security restrictions around the Converga program have changed. All users will be able to log into the program from a browser. Login here using your email address and password. All invoices should be processed by coders and approvers within 5 days of being assigned in the Converga (where possible). The COVID-19 pandemic has significant impacts on how we manage finance. A finance fact sheet outlining new processes and things to watch out for is now available. Finance during COVID-19 Updated fact sheet Download How to access Converga Updated fact sheet Download Training People Leaders: The Public Service Commission has developed some handy tips on how to manage remote teams. Leave arrangements If you are unwell contact your People Leader as per your normal absence reporting procedures. If you are experiencing COVID-19 related symptoms, please contact State Library’s Influenza Coordinator. We will ensure that you are supported and will coordinate with your People Leader on leave arrangements. Employment Arrangements in the Event of a Health Pandemic Minister for Industrial Relations and Commission Chief Executive Directive Download Implementation Guide Minister for Industrial Relations and Commission Chief Executive Directive Download COVID-19 leave arrangements for parents and carers Fact sheet for staff Download Talking to our clients, stakeholders, suppliers See current messaging about COVID-19 prepared for our external audiences. Event cancellations As of Wednesday 18 March, all public events and programs are cancelled until further notice. If clients have paid for an upcoming event, a refund will be made. Travel arrangements All State Library travel will be deferred until 30 June. Working from home Working from home can be challenging, especially during periods of uncertainty. If you are having trouble and would like support, please contact Benestar for assistance. Download the toolkit documents below for helpful information on working remotely and read these tips on making it work by Kate Davis. Kate Davis is a senior Research Fellow in the brand new Digital Life Lab at the University of Southern Queensland (USQ). The Remote Work Plan (template linked below) was developed to help you review and agree on changing priorities, and support how you allocate your work time. It will also help you stay connected with your People Leader while working from home. A little time planning will go a long way to helping you guide your work from home. Watch this video to learn more. How tos ICT when working from home Download Home setup and routine Stretches, exercises and workstation setup Download Remote Work Plan template A little time planning will go a long way to helping you guide your work from home. Download How tos Records Management Download Using RDWeb RDWeb is not designed to be used for every work task. To ensure smooth access for everyone, only login for tasks that cannot be performed from a regular browser. RDWeb Intranet (SLiQnet) Aurion Onsite only e-resources Remote Desktop O:drive, H:drive and other shared folders Your own browser Zoom Facebook Reddit Anything normally available outside State Library Useful links Telecommuting checklist Work health and safety information for telecommuting Coronavirus (COVID-19): Advice for Employers Safe Work Australia Minimising risk and staying healthy Unwell? For staff who are not working from home, and have been redeployed by the Public Service Commission, please remain at home if you are feeling unwell. All staff should talk to their people leader about any health concerns, or if they are being tested for COVID-19. Social distancing: Avoid handshakes and other close contact, standing 1.5m apart from others where possible. Stress and anxiety: Tips for coping with coronavirus anxiety Looking after your mental health Staying connected [UPDATED 23 Mar] Social distancing in the workplace guidelines Our shared responsibilities to help reduce transmission Download Useful links Department of Health Symptom checker Fact sheet Cleaning your mobile phone | The Guardian Keeping your home Coronavirus free | ABC News Flu Vaccinations Register now! Download Key messages from the Queensland Government 18 March Download COVID-19 staff email archive See COVID-19 staff email archive Coronavirus symptoms Symptoms of viral infections can vary slightly between people.