The Deposit wizard allows you to deposit digital resources to the State Library of Queensland, using a pre-defined set of steps that will guide you through the submission process.
It can be used for submitting single issues of serial publications such as magazines, newsletters, etc.
To deposit ongoing issues of a serial please select the simplified Ongoing Deposit option.
To deposit books, reports or other monographic resources, please select the Legal Deposit - Monographs option.
The wizard consists of the following steps -
To upload files:
1. Click the Browse tab to open up the drives available for browsing on your local PC.
2. Find the appropriate directory containing the file you would like to upload.
3. Click on the file you would like to upload.
4. Click desired file to the wizard.
5. The Label and Notes fields are optional.
6. Click Next to upload the chosen file and to continue to step 5. Open in the dialog box in order to send the relevant PC path location of the desired file to the wizard
From here, you can:
The descriptive information relates to the single issue being deposited.Title
Year of publication
Issue details (Vol & No. or Date, etc.)
Place of publication
Organisation name & Author
Only one of these fields needs to be completed, depending on who created the publication. If it is published by or on behalf of an agency, department association or other organisation, complete the Organisation name field. If it has been published by an individual, complete the Author field
Web address (URL)
Your contact details (phone, address)
This field is required only when depositing the first issue of a new publication.
The default option for access rights is Open Access as the State Library is committed to providing the widest possible access to electronic legal deposit publications through unrestricted online access via ‘One Search’.
Restricted access (Onsite at SLQ only)
If you believe your publication should not be made available online to the general public without restriction, select this option. State Library will restrict online use to within State Library’s building, thereby providing the same level of access as a print publication.
By submitting the deposited item to the State Library of Queensland you warrant that:
The information you provided above is full and correct and that you are either the copyright holder of the deposited item or you are authorised by the copyright holder to submit the item to the State Library of Queensland. Additionally, you certify that the deposited Material does not violate any copyright law.
The State Library of Queensland reserves the right to take the necessary preservation actions to keep the deposited item accessible, including but not limited to conversion of the deposited material to other formats and making copies of the deposited material.
How do I know which step I am on?
A bold highlighted number on the top right-hand side indicates the current step in the process.
Can I move between steps?
You can navigate within the steps using the Back and Next buttons in the right-hand bottom navigation bar.
Can I deposit more than one file at a time?
No. Files must be submitted one at a time.
Do I need to fill out all of these fields each time I deposit a new serial issue?
No. A simplified form for Ongoing Deposit can be used after the initial deposit of a serial publication.
What if I want to stop creating the deposit?
Clicking Cancel at any point in the 5-step wizard submission process will exit you from the wizard and all information related to the deposit will be erased.
Will I be notified that my deposit has been successful?
What if I need more help?
For more information about Legal Deposit in Queensland please contact the Legal Deposit Coordinator on: 3840 7852.
To discuss alternative e-deposit options or technical issues associated with the deposit of electronic publications please contact Description Services staff on: 3840 7842. Email: firstname.lastname@example.org
Download Depositing e-serials