How to scan

You can print, copy or scan on the Multi Function Devices (MFDs) in the Print Copy rooms on levels 1, 2 and 3, in the Family History / Micrographics area, level 3 and the John Oxley Library (JOL) Reading Room, level 4 at SLQ's South Bank building.

To use an MFD you need to log in with your library card or a copy card. You can buy a copy card for $1 (which includes 30c credit) and top up your credit in the Print Copy rooms.

A library card is free and gives you access to a range of services. Register for a library card online or at SLQ.

Ask our staff if you need help at any time.

Please note:
All equipment (computers, printers, photocopiers, etc) will be turned off 15 minutes prior to closing time.

How to log in to an MFD

  • Select the Other Function button on the left of the touch screen.
  • Swipe your card through the black card swipe box on the right side of the MFD.
  • Enter your PIN on the touch screen and press OK on the touch screen.
  • If you are using your card for the first time and do not have a PIN you need to enter a PIN at this stage. This sets your PIN for all future MFD use.
  • Your current balance appears on the touch screen. Press OK on the touch screen.
  • A list of your print jobs appears on the touch screen.
  • The MFD is ready to print, copy or scan.

How to scan

  • Press the Scanner button on the left of the touch screen.
  • Press the Clear Modes button to the right of the touch screen. This will reset the scanner to the defaults. To change the default scan settings, follow the instructions in the Scan Settings section below.
  • Place the material to be scanned at the top left corner of the glass or in the document feed tray on the top of the MFD.
  • Scanned documents can be:
    • saved to a USB memory device
    • saved to an SD card or
    • saved to the Scan folder on the shared drive.

Scanning to a USB memory device or SD card

  • Insert a USB memory device or SD card into the media slot
  • Select Store file on the touch screen
  • Select Store to memory device on the touch screen
  • Select OK on the touch screen
  • Press the green Start button to the right of the touch screen.
  • Press the # key on the keypad when you have finished scanning all your documents. If you press # after each scan, your documents will be scanned into separate files.
  • Press Exit
  • Remove the USB memory device or SD card from the media slot
  • Log out of the MFD by selecting the Other function button on the left of the touch screen and pressing Logout on the touch screen

Scanning to the Scan folder on the shared drive

Please note: Files saved to the Scan folder can be viewed by other clients. These files are automatically deleted overnight.

  • Select the scan to folder icon on the touch screen. Scanning to an email address is not available.
  • Press the green Start button to the right of the touch screen.
  • Press the # key on the keypad when you have finished scanning all your documents. If you press # after each scan, your documents will be scanned into separate files.
  • Log out of the MFD by selecting the Other function button on the left of the touch screen and pressing Logout on the touch screen
  • Log on to a public computer. You need a library card to book and log on to computers on levels 2, 3 and 4.
  • Select the Scan folder icon on the desktop
  • Open your document and check that the scan has worked as you expected.
  • Attach your file to an email or save to a portable drive.

Scan settings

Select the colour and scan type settings. You can change the colour setting by selecting Scan Settings on the touch screen and then the Original Type tab. This screen allows you to select various colour and scan type settings. Press OK on the touch screen to return to the main menu.

Select the resolution settings. You can change the resolution setting by selecting Scan Settings on the touch screen and then the Resolution tab. This screen allows you to select various resolution settings. Press OK on the touch screen to return to the main menu.

Select the scan size settings. You can change the scan size setting by selecting Scan Settings on the touch screen and then the Scan Size tab. This screen allows you to select various scan size settings. Press OK on the touch screen to return to the main menu.

Select file type. You can change the file type by selecting Send File Type/Name on the touch screen and selecting TIFF (good for images but large file size) or PDF (good for documents and recommended file type). If you want to scan your pages into a single document, select Multi-page PDF. Press OK on the touch screen to return to the main menu.

Name your file. You can name your file by selecting Send File Type/Name on the touch screen and then File Name. Type a name for your file using the keyboard on the touch screen. Press OK on the touch screen to return to the main menu. If you don’t name your scan, it will be filed under the date and time of scanning.

Download instructions

How to scan [PDF 157 KB]

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