Alcohol Policy

Authority

The Library Board of Queensland

Purpose

State Library of Queensland (SLQ) considers the health, safety and general well-being of its staff and visitors as paramount, and endeavours to create a safe, friendly and non-threatening environment. This policy outlines the parameters for the responsible service, possession and/or consumption of alcohol on SLQ premises and establishes appropriate staff and security responses when the policy is breached.
Nothing in this policy is intended to take away the individual’s responsibility with regard to alcohol. SLQ reserves the right to refuse approval of any event where alcohol may or may not be consumed.

SCOPE
This policy and its procedures apply to all permanent, temporary and casual SLQ staff (including volunteers), and all individuals visiting, conducting business and/or attending events, functions or gatherings at which alcohol is to be served and/or consumed on SLQ premises.

BACKGROUND
In November 2006, SLQ became fully operational within the redeveloped South Bank building, which includes a licensed café and increased spaces and facilities available for both internal and external venue hire, and function spaces where alcohol consumption is not appropriate. This necessitated the development of an alcohol policy.

OBJECTIVES
• To ensure a safe, friendly and non-threatening public environment.
• To ensure the responsible service and/or consumption of alcohol in SLQ indoor and outdoor spaces.
• To minimise alcohol-related harm to individuals and property.
• To ensure all functions obtain the necessary Liquor Licences and Permits.
• To ensure the provisions of the Liquor Act 1992 are followed.

DEFINITIONS


Term
Definition
alcohol/liquor Drinks such as beer, wine, or spirits containing ethyl alcohol - a substance that can cause drunkenness and changes in consciousness, mood, and emotions.
Intoxicated The state at which through consuming alcohol/liquor a person has lost the normal control of his or her bodily and mental faculties.
Disorderly
A person who is considered to be causing a disturbance or interfering with the enjoyment of other guests.
Venue Hire function(s)
Any external hirer/caterer requiring a Liquor Licence for an event on SLQ premises
Board/VIP function(s)
A SLQ closed function, such as LBQ or QLF events, boardroom meeting drinks, staff gatherings or social drinks where no admission fee is being charged
kuril dhagun SLQ’s Indigenous space on level 1 incorporating both indoor and outdoor spaces including the Talking Circles.
The Corner
SLQ’s creative space for children under 8, their parents, carers, educators and friends
The Edge Queensland’s Digital Cultural Centre for experimentation in design, art, technology and enterprise.
Café
Level 1 food and beverage area marked by the boundary of Cafe’s indoor and outdoor chairs and tables and service area, with liquor consumption as determined by applicable liquor licence
SGPSS State Government Protective Security Service


ELEMENTS

Alcohol service, possession and/or consumption
The service, possession and/or consumption of alcohol is not permitted on any SLQ premises, unless alcohol is being served or consumed as part of an official Library Board of Queensland (LBQ), Queensland Library Foundation (QLF), VIP, Venue Hire or Executive Group supported function, or at the licensed cafe.
SLQ premises include all indoor and outdoor areas including, but not limited to:

  • Thoroughfares e.g. Knowledge Walk;
  • River Decks;
  • Studio Garden and Flame Tree Garden
  • Red Box;
  • Study rooms;
  • Meeting Rooms;
  • Auditoriums 1 and 2;
  • Queensland Terrace;
  • The Studio;
  • The Gallery;
  • The Edge;
  • The Platform;
  • Infozone;
  • General office spaces;
  • slq Boardroom; slq Boardroom deck

The service, possession and/or consumption of alcohol is not permitted at any time within the following SLQ areas:

  • kuril dhagun and outdoor Talking Circle/s;
  • The Corner;
  • Car parks;
  • Cars;
  • Basement areas;
  • Stairwells;
  • Fire escapes;
  • Toilets;
  • Lifts.


It is noted that the prohibition of alcohol in kuril dhagun is consistent with community wishes established during community consultation and planning for the establishment of kuril dhagun.

With respect to minors, the following applies:

  • Minors are permitted entry to the premises where liquor is being served but will not be served alcohol;
  • Individuals procuring drinks for minors will be removed from the premises; and
  • All patrons are required to provide acceptable evidence of age where there is any doubt they are at least 18 years of age or over.

NON-COMPLIANCE

Grounds
Individuals who serve, possess and/or publicly consume alcohol on SLQ premises and contravene the above policy will be informed by SGPSS officers that under the Policy:

  • the service, possession and/or consumption of alcohol is prohibited on SLQ premises unless at an approved function; and
  • will be required to leave SLQ premises if they persist.

SGPSS officers reserve the right to remove and discard any alcohol brought onto SLQ premises by individuals.
Individuals who do not immediately cooperate will be required to leave SLQ and will be escorted offsite by a SGPSS officer. If any individual/s is identified by a SGPSS officer as intoxicated or disorderly, or a risk to themselves or other members of staff or the general public, SGPSS reserves the right to escort an offending individual offsite and follow security response procedures as necessary. A critical incident report shall be completed for any significant incidents.

Authority
The authority to exclude a person from the SLQ is delegated to the SGPSS officer or senior SLQ officer in charge of the applicable service point.

Consequences
Individuals who are excluded from the SLQ will not be permitted to be on SLQ premises until the next day and will be informed of this at the time of exclusion. If individuals are still intoxicated then their exclusion will be explained when they return in a sober state.
SLQ employees, who contravene this policy, may additionally be subject to disciplinary action.

Staff non-compliance
Section 2.8 of the Staff Code of Conduct covers “Conduct away from the worksite and at official functions” and is applicable:
“When representing State Library away from the worksite and at official functions we will be mindful that appropriate workplace behaviour is called for at all times, and that inappropriate conduct can bring State Library into disrepute.
Examples of inappropriate conduct include:

  • comments critical of State Library, State Library staff, the Arts Portfolio, the public sector or the Government
  • inappropriate comments or discussion of inflammatory or controversial topics where offence is possible
  • excessive alcohol consumption.”

EXCLUSIONS

Licensed café

The onsite South Bank SLQ café, The Library Cafe, holds a Liquor Licence and is permitted to serve alcohol for client consumption within the café designated area. Alcohol can be served and consumed at any function taking place within the café area, including for individual events elsewhere within SLQ premises where The Library Cafe's events Liquor Licence is applicable. The proprietors hold an Events Liquor Licence for individual events held elsewhere within SLQ.

Venue Hire functions
The service, consumption and/or possession of alcohol is permitted at any approved Venue Hire closed function where an external hirer/caterer holds a Liquor Licence. The consumption of alcohol is only permitted within the function boundaries and for the duration of the official Venue Hire function period. Alcohol is not to be removed from the function boundaries, or stipulated boundaries for the purpose of the function.

Library Board of Queensland, Queensland Library Foundation, VIP and management supported functions

The service, consumption and/or possession of alcohol is permitted at any closed Library Board of Queensland, Queensland Library Foundation, VIP, State Library of Queensland management and/or Venue Hire events. The consumption of alcohol is only permitted within the function boundaries and for the duration of the official function period. Alcohol is not to be removed from the function boundaries, or stipulated boundaries for the purpose of the function.

Ticketed Events
The service, consumption and/or possession of alcohol is permitted at any approved ticketed function where an admission or ticket fee is being levied to attend the event, only if an external hirer/caterer holds an appropriate “Commercial Public Event Permit”. The caterer is responsible for applying and obtaining the permit. The client or SLQ requesting unit is liable for the payment of permit fees, currently $516.00 per permit.
The consumption of alcohol is only permitted within the function boundaries and for the duration of the official Venue Hire function period. Alcohol is not to be removed from the function boundaries, or stipulated boundaries for the purpose of the function.

Sponsored Events
The service, consumption and/or possession of alcohol is permitted at any Library Board of Queensland, Queensland Library Foundation, VIP, State Library of Queensland management and/or Venue Hire events where beverages are being sponsored and no admission or ticket fee is being levied to attend the event, only if all persons serving or controlling the provision of alcohol has completed certification in the Responsible Service of Alcohol (RSA). RSA Certification must be undertaken every three (3) years.
The consumption of alcohol is only permitted within the function boundaries and for the duration of the official Venue Hire function period. Alcohol is not to be removed from the function boundaries, or stipulated boundaries for the purpose of the function.

Food service with alcohol
Food must be served at any Library Board of Queensland, Queensland Library Foundation, VIP, State Library of Queensland management and/or Venue Hire events where alcoholic beverages are being served.


RELEVANT LEGISLATION
Libraries Act 1988
Liquor Act 1992
Liquor Amendment Bill 2001
Workplace Health and Safety Act 2005

OTHER REFERENCES
Related policies:
• Codes of Conduct
• Employment Security Policy
• Responsible Conduct Policy
• Smoking Policy
• Venue Hire Policy

Maintained by: Manager, Venues, Engagement & Partnerships

Last reviewed: 29 September, 2009

Download the Alcohol policy [PDF 104 KB]

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