Making your collections accessible – engagement and networking

Why make your heritage content available online?

Many of us have Queensland heritage material that is one-of-a-kind and priceless to our communities. The material tells the story of our past, showing how our communities were formed and the day-to-day details that create Queensland’s unique story.

Because of the fragile nature of these items, much of Queensland’s heritage is stored and made accessible only upon occasion with greatest care. Digitised surrogates make this heritage available to all, while safely putting away the originals.

At State Library of Queensland, reducing barriers to access about our unique heritage is one of the underpinning pillars of our Strategic Plan with the value of our collections being able to see and use the content to help create new findings about our history.  With access via digital surrogates, new knowledge can be realised in unprecedented ways.

How to make digitised materials accessible

Based on your strategic plan and your Annual Digitisation Plan, how do you make your content accessible?

  • In Person – programs, exhibitions, reports, publicity
  • Marketing – a digitised image can be used to draw attention to upcoming events, anniversaries or programs
  • Online – an image from a collection is one of the best ways to draw attention to your organisation and your unique Queensland content
  • Push traffic to your organisation, walk-in and virtual – one image will raise curiosity about what else you may have

Use social media to share, invite, explore, network

Use best practices to ensure proper access in person and online

  • Ensure that you have appropriate permissions – copyright, moral and cultural
  • SLQ Copyright and Digitisation video
  • Provide attribution for all digitised content so that viewers will know where the content is from
  • Do not add copyright limitations to out-of-copyright material – make it accessible to all
  • Use your  website, blogs, portals to tell your story
  • Engage with councils, heritage community groups and libraries to share your information
  • Try to stay away from stand-alone computers that have limited access
  • Store your digitised content safely and properly with backup systems, for long-term preservation and access

How to evaluate access, use and reuse of your digitised content

  • Based on your digitisation plan, how did you make your digitised content accessible during the year?
  • Were you able to document use in your programs, exhibitions, publications?
  • How did you share online?
  • Use Google Analytics and social media statistics from your accounts to track likes and re-postings and encourage engagement
  • How did you share in the community, local heritage organisations, world-wide heritage organisations?
  • Are you able to demonstrate creation of new knowledge, new research, new ideas based on your digitised content?
  • Include all in your organisation when sharing digitised content –many will have ideas for use and re-use
  • Report your findings to your board and organisation

Additional resources

Library membership

Become an SLQ member now to access our services, collections and facilities.

Library Shop online

Discover an eclectic range of books, gifts, reproduction prints and more at the Library Shop.