All Queensland publishers, including government departments, commercial organisations, clubs, churches, societies and private individuals, are required by law to deposit a copy of their publications with both the State Library of Queensland and the Queensland Parliamentary Library. The requirement is contained in part 8 of the Libraries Act 1988 (Qld)
- Preservation of publications
Depositing publications ensures the works of authors and publishers will survive for use by future generations. The State Library provides environmental conditions specifically designed to ensure the long-term preservation of the collections.
- Assisting research
Our comprehensive collection of Queensland publications allows for research into all aspects of Queensland life, culture and artistic, commercial, technical and scientific endeavour.
What must be deposited?
- All published items: books, periodicals such as newsletters or annual reports, newspapers, magazines, journals, sheet music, maps, plans or charts; non-print materials such as: audio tapes, videorecordings, films, disks, microfilm or microfiche; electronic publications.
- Material is considered to have been published if reproductions of the material or edition have been supplied (whether by sale or otherwise) to the general public.
- Print or hard copy editions: If you publish material in various forms of differing quality, a copy of the finest quality must be deposited. For example, if both a hard-cover edition and a paperback edition are published, one copy of the hard-cover edition must be deposited.
- Electronic (e-) publications: If your publication is produced in both electronic and print formats the electronic version should be deposited, providing it is in either a PDF or Word (.doc) format. Otherwise the print copy is acceptable for deposit purposes.
- Only one copy of a publication (print or electronic, whichever is applicable) should be deposited.
A copy that is numbered and signed by the author is not considered to be finer than another copy of the same edition that is not numbered or signed. A copy of a second or later edition of any material does not have to be deposited unless it contains additions or alterations. If a second or later edition does contain additions or alterations then the finest copy of the edition must also be deposited. If a book is reprinted with a change of title, or by a different publisher, it is considered to be altered and must be deposited.
Where to deposit publications
One copy is to be forwarded within one month of publication to:
Legal Deposit (Queensland)
State Library of Queensland
PO Box 3488
South Brisbane QLD 4101
A further legal deposit obligation may exist with the following libraries:
Brisbane QLD 4000
t: (07) 35536222
f: (07) 35536201
Under the Copyright Act 1968 (Cwlth), a copy of any work published in Australia may be required for deposit with the National Library of Australia in Canberra.
Legal deposit legislation also applies to electronic publications and recordings. The State Library is able to save and preserve electronic publications in the Library's digital repository. One of the options available to people depositing e-publications is a deposit wizard. Deposit online using our deposit wizard
Contact us if you would like to discuss alternative deposit options for electronic publications.
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