Open Data Strategy 2013-2017

Download the Open Data Strategy 2013-17 (DOCX 333.5 KB) (updated July 2017) 

1.0 Introduction

1.1 Strategic overview: short/long term objectives

State Library of Queensland is a vibrant and innovative 21st century library. It is an inclusive and welcoming place for all, a trusted source for information, a place for intellectual freedom and creativity and the primary custodian of Queensland’s memory. As a physical and virtual place/space for sharing, learning, collaborating and creating – State Library champions open access to information and ideas as a key enabler for a strong, well-informed and innovative society.

State Library partners with a network of 340 public libraries and Indigenous Knowledge Centres to deliver library services, and provides state-wide electronic access to a wide range of information resources – including a rapidly growing range of digitised unique Queensland material. Working with this network, State Library plays a key role in delivering the Queensland Government’s Advance Queensland vision.  State Library supports community interaction with government data by not only providing access to data but creating opportunities to engage with data and building digital literacy skills.

1.2 Open data context

As part of the Department of Science, Information Technology and Innovation (DSITI), State Library’s 2013–17 Open Data Strategy aims to:

  • Increase the openness and transparency of its services and delivery processes
  • Report on customer feedback/experience and allow new products or services to be developed by users of the data
  • Capture the public interest and promote public debate.

State Library has already released a number of data sets related to our collections and services, licensed under a Creative Commons Attribution 4.0 Australia licence. These releases have included donating our out of copyright digitised photographs to Wikimedia Commons – freely available for reuse by anyone and Libraryhack – a mashup and apps competition using data from Australian and New Zealand libraries.

SLQ has adopted the Queensland Government’s open data principles, in that our data will be:

  • Available for open use and free
  • In accessible formats and easy to find
  • Released within set standards and accountabilities.

These open data activities and processes will align with existing governance and compliance with standards, including the protection of private and confidential data (i.e. data restricted for reasons of privacy, public safety, security, commercial confidentiality or compliance with the law – see appendix for other related references and resources):

1.3 Policy principles

State Library's vision is to enable the growth of knowledge, innovation and enterprise in Queensland. Our 2017-21 Strategic Plan aims to:

1) Enable access
2) Engage community
3) Build capability

Within this strategic context of for, with and by, State Library applies the following open data principles:

a) ‘Share first’ for mutual benefit – the data doesn’t have to be ‘perfect’ before it is shared
b) Enabling co-creation with learning and engagement
c) Enhance innovation by service improvement

2.0 Data

State Library is a data-rich agency, with services delivered to external and internal clients. Increasingly these services are in the form of digital information and platforms, as part of information-rich value chains between our users and communities of interest/practice.

It is envisaged that access to the data sets provided will have one or more of the following outcomes:

  • Support greater customer service co-creation and trust in our services based on open data (e.g. lower access and service costs, and data can be reused and analysed by business, individuals, researchers or non-government organisations)
  • Generate open data awareness to enhance skills and usage by developers and the public (e.g. provide data sets that are easy to find, discover and in accessible formats that enable its reuse)
  • Promote engagement on our policies and service development, through staff culture change focussed on generating mutual customer benefits, sharing and collaboration.

2.1 Types of data: identification

State Library holds the following types of data – in addition to social and cultural benefits, these data sets also have potential to create economic opportunities for industry. As well as data relating to its own operations, the State Library also collects information about Queensland public libraries through a wide ranging annual statistical survey and other community engagement activities.

  • Collections data
    • Data describing and indexing items in State Library (includes catalogue records and indexes, some data sets include persistent links to digital objects and geotags)
  • Service data*
    • Data about inputs (finances, expenditure, facilities-product-services, human resources)
    • Data about outputs (grants, collections, programs and services)
    • Data about use (visitation, use of collections, programs and services)
  • Satisfaction and experience data
    • Derived from user registers, surveys and focus groups (strictly subject to privacy requirements).

* Corporate performance data is published annually as part of Legislative requirements (via the Annual, Service Delivery Statement (SDS) and Compliance reports in short form format), this data will now be also available in long form format.

State Library’s available data sets consist of:

a) Compiled data: data sets that have been moderated, formatted and treated with defined compilation methodologies (i.e. data that has been reviewed and evaluated with regard to accuracy, verification, error removal/adjustments or de-identified/anonymised, to protect client privacy)
b) Unclassified data: minimal compilation or treatment of the data has been undertaken (i.e. ‘raw data’ in its original form).

2.2. Release schedule: prioritisation

The data set release schedule is published in the Queensland Government Open Data Portal.  It has the following information:

  • Dataset name, data description and type
  • Target publish date (year-month), Release frequency (e.g. quarterly, annually, demand), Open licence (e.g. yes, no), Format (e.g. csv)  and End of release date (if applicable)
  • a code list is added where applicable to describe the data elements, providing more contextual information.

2.3 Publishing data

State Library’s data sets will be published with the following data release process and guided by our Data release management procedures*:

Data release process

  1. Discover: assess data completeness and sensitivity, timeliness, usage costs and quality
  2. Process: address privacy, confidentiality, legal, policy and contractual requirements
  3. License: apply relevant licence to enable data to be shared and reused (e.g. Creative Commons)
  4. Publish: consider accessibility, discrimination, open standards/formats, metadata and documentation
  5. Refine: review data usefulness and permanence, engagement with users/stakeholders and ongoing improvements.

Source: Australian Government publishing public sector information process

In addition to the data sets released through the Open Data Strategy, State Library will continue to provide information and data in a more visual and user-friendly manner, including releasing data through various platforms in appropriate format (e.g. Australian Government:

* State Library’s Data release management procedures describe the mandatory requirements for, and minimum standards to be met by State Library data custodians when determining how to release data and comply with regulatory requirements (this includes the government’s Public Sector Intellectual Property principles).

2.4 Engagement

In partnership with the National and State Libraries of Australasia (NSLA) network, State Library actively encourages the development of open practice models and public domain platforms to support the sharing or reuse of data and information to promote community created content, enable open access and the convergence of knowledge–experiences–ideas.

As part of ongoing Govhack community collaboration initiatives, State Library will continue to encourage the creative, inventive and innovative reuse of library data and digital content of its collections for anyone to mash up, remix and repurpose and create something new for research, creative or personal use – or engage new audiences – or develop tools to help with the creation of new content in the future.

2.4 Future program

State Library’s 2013–17 Open Data Strategy roadmap outlines our priorities and initiatives of becoming a share-first organisation, using data to co-create new collections, services and programs:

Open Data roadmap

This direction is based on sustainable customer engagement to ensure State Library continues to be responsive to customer feedback, and our open data approach contributes to improvements of our services and programs.

Appendices in the Open Data Strategy document (DOCX 333.5 KB)

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